2016 Constitution and ByLaws Proposals

SSIT is preparing an updated set of Bylaws and amended Constitution (note: this is independent of IEEE’s modifications to it’s Constitution this year) …

Here are the key changes:
CONSTITUTION (linked to proposed document)

  1. TWO YEAR PRESIDENT’S TERM: Change the Presidential term to a two year term without consecutive renewal from the current one year term with a second year allowed.
    REASON:  Continuity: one year is too short to carry through major programs, and recently the SSIT President has been re-elected to serve the permitted second year.
  2. ADD A PRESIDENT-ELECT POSITION: Add a President-Elect term of one year; the President-Elect to become President automatically at the completion of his/her Elect term.
    REASON: This gives the President time to get up to speed before becoming President.  Other societies and even IEEE Directors follow this model.
  3. ELIMINATE THE CURRENT SSIT VICE-PRESIDENT POSITION:
    REASON: The Vice-President position has no responsibilities in the current Constitution and Bylaws.
  4. DEFINE A LAYER OF MAJOR COMMITTEES REPORTING TO THE BOG, WITH THEIR RESPECTIVE CHAIRS AS VOTING MEMBERS OF THE BOG WITH THE TITLE “Vice President of..”:
    REASON: To create a stronger focus on carrying through on the diverse important activities of SSIT by the creating of “Major Standing Committees”, and also to create positions for additional volunteers to become involved. This parallels the structure of many other Societies. These committees can establish sub-committees to carry out specifics activities.  The proposed Bylaws defines these as: Publications, Conferences, Membership, Public Outreach and Technical Activities.

BYLAWS (linked to proposed document)

  1. TECHNICAL COUNCIL SSIT LIAISON REPRESENTATIVES:
    SSIT currently allows for non-voting representatives from the TAB societies. This offers a similar liaison with TAB Technical Councils.
    REASON: Both Councils and Societies provide specfic technical focal points in IEEE, and it is an advantage for SSIT to collaborate with both.
  2. LOCATION OF COMMITTEE DESCRIPTIONS: Remove the detailed description of the various committees from the Bylaws, and move these to a new SSIT Operations Manual, which could be easily changed by the BOG.
    REASON: This is considerably shortens the Bylaw descriptions.This also facilitates adapting to changing roles and opportunities, such as the emergence of social media channels, potential publications, forms of conferences, etc.
  3. PETITION CANDIDATES FOR MEMBERS-AT-LARGE ELECTION:  The current SSIT Bylaws say that a petition to automatically put a candidate on the ballot for the Member-at-Large election requires signatures of at least 20 Society members.  The current IEEE requirement is 2% of the membership, which our current membership would be about 28.
    REASON: This change to 2% is in keeping with IEEE practice.

To see the actual documents:

These still need to be approved by the Board of Governors (BoG) and then the Constitution is presented to members: “the proposed amendment shall be published in a Society publication distributed to all Society members with notice that it goes into effect unless 40 or more Society members object in writing within 30 days. If such objections are received, a copy of the proposed amendment shall be mailed with a ballot to all members of the Society“, otherwise it is approved. The ByLaws are approved by the BoG, but in this case are dependent on the Constitutional changes.

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